A building is not a rental with more tenants
Rental software assumes income and costs sit against one property with one owner. A syndic or HOA building has neither: no rent to collect, dozens of co-owners instead of one, and costs — the roof, the lift, the stairwell — that belong to the building as a whole rather than to any single lot. The Property Tool carries this as its own mode rather than stretching a rental model to fit.
Shared costs, split the way the deed says
Every co-owner holds a share of the building, and every shared cost divides by that same share automatically — a lift repair splits the way the roof replacement did last year, with no separate spreadsheet reproducing the ownership table each time a bill comes in.
A reserve fund that stays a reserve fund
Money set aside for future capital works has to stay visibly separate from this year's operating costs, both because co-owners expect to see it and because governance rules generally require it. The reserve balance is tracked on its own, not folded into a single number that hides how much is actually available for the next major repair.
Where general rental software runs out of road
A property management tool built around tenants and rent has no field for "ownership share" and no concept of a cost that belongs to the building rather than to one unit. Managers running syndic or HOA buildings on that kind of software end up keeping the actual ownership table, the split calculations, and the reserve tracking in a parallel spreadsheet — which is exactly the kind of manual reconciliation the rest of this platform exists to remove.
Here, owner splits is the same mechanism whether a property is a 60/40 co-owned rental or a twelve-lot building — a share, applied automatically, every period, to whatever cost or income needs dividing.
Assessments, not rent
A syndic or HOA does not collect rent — it collects assessments, ordinary and extraordinary, from each co-owner according to their share. That distinction matters for how the numbers should read: an assessment schedule tied to the ownership table, not a rent roll tied to leases.
The same underlying ledger that produces a rental owner statement produces a co-owner statement here, built from the assessments due, the costs incurred, and the reserve contribution for the period — see owner statements for how the statement itself is generated.
What a co-owner actually wants to check
Co-owners ask the same three questions in every building: what did I pay this year, what is the reserve fund actually worth right now, and can I see the invoice behind that repair line. A portal scoped to each co-owner answers all three without a board member fielding the question by email.
Because every cost and every reserve contribution is tied to the building and the period it landed in, producing that answer is a query against records that were already correct — not a reconstruction from a year of paper minutes and bank statements.
Governance runs alongside the numbers, not instead of them
A syndic or HOA carries obligations beyond bookkeeping — general meetings, votes, a mandate that gets renewed. This platform is not a governance or voting tool; it is the financial and operational record underneath that governance: who owns what share, what has been spent, what the reserve holds, and what each co-owner has been billed.
For a management company running syndic buildings alongside rental portfolios, that record sits in the same account as everything else — see property accounting software for how the underlying ledger handles more than one kind of property at once.
Common questions
Is this the same as HOA governance or voting software?
No. It is the financial and operational layer — ownership shares, split costs, the reserve fund, and statements — not a tool for running meetings or votes.
How are shared building costs divided between co-owners?
By each co-owner's ownership share, applied automatically to every relevant cost every period — the same mechanism as owner splits on a co-owned rental property.
Is the reserve fund tracked separately from day-to-day costs?
Yes. Reserve contributions and the reserve balance are kept distinct from operating costs, so the two never blend into one figure that hides what is actually set aside for future works.
Can a management company run syndic buildings and rental properties in the same account?
Yes — syndic and co-ownership work sits alongside vacation-rental and long-term residential portfolios in one account, switched on per organisation rather than run in a separate system.
Do co-owners get their own login?
Yes, scoped to their own share: what they have been billed, the reserve balance, and the invoices behind shared costs, through the same portal rental owners use.
Does this replace an accountant who already handles the building's books?
No — it is the record your accountant works from. Costs and assessments are already tied to the building and the co-owner, so producing year-end figures is a report rather than a reconstruction.