Multi-family means many units, one building
A multi-family portfolio concentrates turnover and maintenance into fewer addresses but far more units — a 40-unit building generates more requests per week than 40 scattered single-family homes ever would. The Property Tool is built for that density: every unit inside a building has its own tenant, lease, and maintenance history, without losing the building-level view a manager needs to run the whole property.
Turnovers and maintenance at unit-level detail
A move-out in unit 4B and a work order in unit 2A are different events that both need tracking without getting mixed up. Maintenance requests and turnover tasks live on the specific unit they belong to, with their own status and history, so a busy building does not turn into a single undifferentiated queue.
Reporting that rolls up by building or by owner
Owner statements can summarize a single building, or roll up every building a given owner holds, from the same underlying data — so whether you are reporting on one property or a portfolio of them, the numbers come from one system instead of being reassembled per building each period.
Density changes the maintenance profile
A forty-unit building generates more requests per week than forty scattered houses, but each one is cheaper to serve: the contractor is already on site, the parts are the same, and one visit can close several tickets. The operational goal is therefore batching rather than routing — grouping work so a single visit clears a list.
Tracked maintenance tasks with a status and an assignee are what make that possible; a request that lives in a phone call cannot be batched with anything.
Turnover between tenancies
Vacancy in a multi-unit building is a scheduling problem with a deadline: clean, repair, inspect, re-let. Each day between tenancies is revenue that does not come back, and the work is predictable enough to template.
The calendar shows occupancy across every unit at once, so a run of upcoming expiries is visible before it becomes a run of empty flats, and the associated work is raised as tasks rather than remembered.
Shared costs and shared buildings
Buildings have costs that belong to the building rather than to any one unit — the lift, the stairwell, the roof. If the property is co-owned or run as a syndic, those costs also have to be divided by share, which is exactly the kind of monthly arithmetic that goes wrong in a spreadsheet.
The Property Tool supports syndic and co-ownership work alongside rentals, with owner splits applying each share automatically to income, costs and fees.
Tenants in volume
Forty tenancies means forty sets of dates, deposits and documents. Tenant management holds each against its unit; lease renewal tracking covers the process that stops expiries turning into accidental month-to-month tenancies at scale.
Common questions
Can I see the whole building at once?
Yes — occupancy across every unit in a portfolio-wide calendar view, as well as per unit.
How are building-level costs handled?
They are recorded against the property and divided by owner share where the building is co-owned.
Do you support syndic or HOA administration?
Yes, as a mode alongside rentals: shared buildings, co-owners, governance and reserve funds.
Is there a per-unit price?
Yes — €2 per unit per month, €1.50 from unit 26 and €1 from unit 101, with the first 2 units free. See pricing.
Can I let some units short-term?
Yes, in the same calendar and the same ledger.